The Summary Schedules are updated annually as part of the Governor’s Budget, while the Charts are updated twice a year, a few weeks after the Governor’s Budget is proposed on January 10 and then later a few weeks after the Budget is enacted. Thus, some of the data, while the latest available, might be out of date.
All reference documents — sorted by kind, with update and release schedule information
Answers to seemingly simple questions are often, necessarily, complex and multi-part. Familiarity with the State’s fund structure is essential to understanding the implications of many Budget FAQs — the Description of Fund Classifications in the (State) Treasury is a helpful primer.
1. What is the total, or size of the State Budget?
There are several ways to look at budget totals. Expenditures of:
- General Fund = General Fund Budget Totals;
- “a” and Special Funds = Budget Expenditure Totals;
- “b” and Selected Bond Funds = Expenditure Totals including Bond Funds; or Total State Funds
- “c” and Federal Funds = Expenditure Totals including Federal Funds; and
- “d” and other Nongovernmental Cost Funds = Total State Spending Plan; or Total All Funds
All of these could be considered the Budget Total; “c” is the most commonly used.
- Chart B (Historical Data, Budget Expenditures, General, Special, Bond, and Federal Funds)
- Schedule 1 (General Budget Summary)
- Schedule 9 (Comparative Statement of Expenditures by Org Unit, Character, Function and Fund)
- Finance Glossary of Accounting and Budgeting Terms
- Description of Fund Classifications in the (State) Treasury
2. How much has the State Budget increased over the years?
3. How much have General Fund revenues and expenditures increased over the years?
See: Chart A (General Fund History, Revenues, Transfers vs. Expenditures)
4. Where does the State get its money? What are its sources of revenue? Are the revenues coming in as estimated?
5. What was the size of the State Budget when the governor took office?
See: Chart B (Historical Data, Budget Expenditures, All Funds)
Also see: FAQ #1
6. What is the State's Surplus?
The state’s “surplus/deficit” is commonly thought of either as the (positive for surplus, negative for deficit) unreserved fund balance of the General Fund, i.e., the Special Fund for Economic Uncertainties (SFEU), or a “windfall” for surplus or a “shortfall” for deficit in the state’s revenues.
From the governmental budgeting and legal perspectives, the former interpretation is more appropriate. It is the SFEU that provides a source of funds for the general activities of the state in the event of a decline in General Fund revenues or an unanticipated increase in General Fund expenditures. This is also the residual of total resources after total expenditures and all legal reserves (such as reserve for encumbrances). However, since there are hundreds of funds in the State, each fund is a separate legal entity, and the balance of a fund other than the General Fund generally cannot be used for purposes of another fund, there is no (single) state surplus.
Despite being outdated and somewhat misleading, the term “surplus” is widely used, especially in the news. It is often used to represent a “windfall” in unanticipated revenues. When a new projection of revenues is made and total revenues are estimated to be higher than previously assumed, the news media often calls the additional amount “surplus”. This “surplus” can be for past, current and/or budget years depending on the point of comparison, either to the Budget Act or to the Governor’s Budget. In either case, the amount of revenues above the previous projection would be included in the updated budget forecast.
Neither interpretation of “surplus” equates to “cash in the bank”. The actual amounts of SFEU or “windfall” are not known until much later – six months after the end of the fiscal year. The amount of revenues is in constant influx from the initial projections to actual collections, which are not known until two years later. Similarly, major caseload-driven costs can vary widely over this period of time.
- Chart A (Historical Data, General Fund Balance Sheet)
- Schedule 1 (General Budget Summary)
- Schedule 10 (Summary of Fund Condition by Funds)
7. How much of the Budget is spent on Education? (Or, on some other major program area?)
While it has changed over time and changes somewhat from year-to-year, about 52 to 55 percent of the State General Fund Budget is spent on K–12 and Higher Education.
- Schedule 9 (Statement of Expenditures by Organization Unit, Character, Function and Fund)
8. How much of the State Budget is required to be spent on Education? What is Proposition 98?
Proposition 98 is an initiative passed in November 1988 and amended in June of 1990 by Proposition 111. It provides a minimum funding guarantee for school districts, community college districts, and other state agencies that provide direct elementary and secondary instructional programs for kindergarten through grade 14 (K–14).
The guarantee is based upon prior-year Proposition 98 appropriations, a cost-of-living index, population estimates, changes in per capita personal income, estimated General Fund tax proceeds and various other formulas and tests that result in the calculation of an amount that is required to be appropriated by the State for K–14 education. The guarantee varies from year to year and throughout the stages of a fiscal year’s budget (from the initial Governor’s Budget proposal to actual expenditures) as the various factors change.
The state’s share of the guarantee is derived by subtracting local property tax revenues (the local share of the guarantee) from the total guarantee amount. Proposition 98’s share of overall General Fund tax proceeds averages about 43 percent. As a percentage of new (additional) General Fund tax revenues, Proposition 98 gets approximately 54 percent, depending upon the factors and tests. For example, for an increase in General Fund tax proceeds of $100 million, Proposition 98 would get about $54 million on the average.
9. How much of the State Budget is spent at the state level, local level, or for Capital Outlay?
10. How much does the state spend on paying off its debts?
- Chart K-1 (General Fund G.O. Bond Interest and Redemption Costs)
- Chart K-2 (General Fund Lease-Revenue Bond Interest and Redemption Costs)
- Chart K-3 (General Fund G.O. and Lease-Revenue Bond Interest and Redemption Costs)
- Chart K-4 (General Obligation Bonds)
- Chart K (Bond Interest and Redemption, Agency Debt Service Costs)
- Schedule 11 (Statement of Bonded Debt, General Obligation Bonds)
11. What is the State's credit rating?
12. How much is spent on computers, Information Technology (data processing), equipment, out-of-state travel, or other line-item (object) of expenditure?
The State does not accumulate statewide data at this low level of expenditure, only individual departments maintain such data in their accounting and budgeting systems.
13. What was the actual Budget compared to what was proposed by the Governor?
15. Does the State live within its means? Does it balance its budget?
- Chart H (Historical Data, Proposed, Enacted, Mid-Year Revised, and Actual Expenditure Data, General Fund)
16. Does the State have a spending or appropriation limit? What is Proposition 4?
In addition, Proposition 58 was passed in March of 2004 which requires that the Legislature may not pass and the Governor may not sign a budget bill that authorizes General Fund expenditures greater than the estimated General Fund resources.
- Chart L (Historical Data, State Appropriations Limit)
- Schedule 12A (State Appropriations Limit Summary)
- Schedule 12B (State Appropriations Limit, Revenues to Excluded Funds)
- Schedule 12C (State Appropriations Limit, Non-Tax Revenues in Funds Subject to Limit)
- Schedule 12D (State Appropriations Limit, Transfers from Excluded Funds to Included Funds)
- Schedule 12E (State Appropriations Limit Exclusions)
17. How much are General Fund deficiencies?
- Chart D-1 (General Fund Unanticipated Costs)
18. How many state employees are there now v. 20 years ago?
The Department of Finance tracks Personnel Years, which are the actual or estimated portions of positions expended for the performance of work. The number of Personnel Years is roughly equal to the number of full-time equivalent employees.
- Schedule 4 (Positions and Salary Cost Estimates – Revised)
- Schedule 6 (Summary of State Population, Employees and Expenditures)